Choosing Data Storage Options For A Small Business
Posted on October 11, 2016 | By Ailin Ontiveros
You need to consider data storage once you start a small business. There will be a lot of information to store such as presentations, documents, databases, emails, spreadsheets, audio files and graphics. It is a good idea to archive email messages dating back about 5 years for security reasons. There is a need for backup and securing backup information. You will need a platform to store large media files as well such as videos.
There has to be an understanding about the capacity of your data and storage options that will fit the needs of that data to formulate a plan to carry out a storage solution. When it comes to your storage needs, you should take a look at the age of the data, whether it is business related, how quickly you need to access the data, locations to access data and applications that will generate the most files. Below are a few storage solutions that you can look into.
Flash memory thumb drives
This is a popular option for mobile professionals due to the fact it consumes less power and is easy enough to move from place to place. Some USB drives give you the option of being able to encrypt your files. This way, it provides a measure of security at times when your information becomes lost.
External hard drives
An external hard drive will have more storage capacity than a flash drive. It is also convenient to use. But one drawback of external hard drives is the need for backup. If you’re travelling for work and you need to access the data, you will need to keep the hard drive on your person or copy the data needed onto a USB thumb drive, a CD or some other storage option. There are concerns about the security of your data.
There are services that offer remote storage and backup through the internet. You will be protecting your data by backing them up to a secure remote server. It is a convenient way to share files with clients and partners. Your data will be password protected and you can easily access your data from anywhere in the world. All you need is access to the internet. Cloud storage is one such option. But you should be careful in deciding on a cloud as every cloud storage option doesn’t have the same characteristics. For further security, there are Siem network security.
Network attached storage
This is a speedy data storage system. They are customized for small and medium sized businesses offering economical storage services for a large number of users. There are different types of network attached storage from small applications to larger advanced applications. Safety is again the main concern and you can install intrusion prevention system software to safeguard your valuable data. Some network attached storages offer print-server capabilities that will allow a large number of users to share one printer.
You need to consult a trusted information technology advisor to have an understanding of your basic storage needs. This will allow you to develop a plan to suit the needs of your company. There are any options such as managed storage services and network attached storage systems. But you need to act fast when it comes to developing a plan. Data storage and management has to be in your initial business plan. This will save you a lot of time and money down the road.